August 29, 2008

E-Mail in Public Records

Posted by Josh Hallett on March 23, 2006 at 07:31 AM

Today's Ledger has an article about a proposed bill to remove e-mail addresses from public records. According to the story the issue:

The bill's sponsor, Sen. Gwen Margolis, D-Aventura, said residents of the tony town of Palmetto Bay in her district receive e-mail newsletters from the local government. She was concerned that businesses interested in distributing unsolicited e-mails and spam could obtain the e-mail addresses from the town.

On the surface this sounds more like a technical/process issue than a public records issue. There are ways to send e-mail distributions without exposing the e-mail address of every recipient. Unfortunately many people don't do this. They cram all the addresses in the To: field or the CC: field. When you receive the e-mail you see all those other e-mail addresses.

This reminds me of when Randy Wilkinson started sending his famous e-mail newsletters a few years ago. Randy would just send a message to everybody in his Outlook contact list. One side benefit, if you could call it that, was that we learned who all of Randy's contacts were.

Comments

The real public records issue involves some person, orgnaization or company making a FS119 public records request for all the email addresses a government agency may have in their data base(s).

Allowing anyone to get this kind information is why we have so much damn spam.

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